If you are thinking of refurbishing or relocating your office space, there are a number of things to consider before discussing the theme, layout and furniture. To ensure you are investing wisely in things the business and your people both want and need, we look at the five essential steps to help ensure a smooth start to your office transformation.
It is vital to ensure senior management are in place and committed from the outset of your office transformation. Board level executives – ideally including the CEO – need to create a clear vision of what the transformation is trying to achieve and what success looks like.
The on-going support and leadership of senior executives gives a clear message to employees that the office transformation is a business priority. It also helps to ensure fast decision making and that the project will be delivered on-time and within budget.
For an office transformation to truly work it needs input from the backroom to the boardroom. An in-depth analysis of the future goals of the business, as well as evaluating what the business and its people truly want and need from the workspace will ensure money is spent wisely and that you are paying for the space you require rather than what you think you need.Many companies have realised that by using office space more efficiently, they can lease less office space and saved tens of thousands on rent per annum.
Understanding what your workforce needs is the only way to ensure the success of your office transformation. Employees need to feel listened to in order for them to get on board with any changes in the workplace and adapt them quickly. What staff consider to be a requirement, which would boost their happiness and productivity, may be quite different to what the board thinks the workforce needs.
Engage directly with your staff through a variety of methods, including focus workshops, collaborative sessions, interviews, online surveys and day-in-the life studies. This will help create a meaningful change management strategy around the company’s greatest assets – its people. They will also feel part of the journey so adoption and success of the new office space will be greater.
A workplace analysis will yield up-to-date data in terms of how and when your office space is being used – this will form the basis of your office transformation plan. Anything that can be analysed in relation to the office design, and its impact on staff happiness and productivity, should be considered. The more forensic the evaluation, the greater the chance that the office transformation will be a success, but even a short analysis will provide insight which can save money and increase productivity.
Discussing proposed changes with staff throughout the process can help to motivate them and ensure they are fully on board with their new workspace. Getting feedback from employees will make them feel part of the process and identify potential problems that may otherwise have gone unnoticed.
An office environment that is pleasant to work in, minimises stress and is a place in which staff feel they can do their jobs to the best of their ability will result in a workforce where both morale and productivity are higher. Businesses that take the time to properly plan for their office transformation will be the ones to reap these benefits, now and in the future.
If you’d like to create a work/love balance in your new office through a successful office transformation, then please contact us and we’d be happy to talk you through the steps you should be taking.
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